- Category: Blog
- Published: Monday, 25 April 2016 14:22
- Written by Pearl Scan 2
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How to Scan Invoices Without Investing in Software
There’s no question that digitally storing your invoices is far more advantageous than storing them in paper form. Digital information can be easily searched, accessed, and even analysed. Your digital invoices can also be backed up on discs or to the cloud and stored indefinitely.
So, you know that scanning your invoices is better than relying on physical paper copies. That raises the question, “Should we scan in-house or use an out source service?” There are numerous reasons to choose a service for scanning your invoices. Here are some of the most critical.
Streamline your daily operations
Scanning in-house adds administrative tasks for your staff to tackle. Granted, storing your invoices digitally will streamline other aspects of your operations. However, if employees aren’t adequately trained or prepared to handle these new administrative tasks initially, you may find that your daily operations aren’t benefiting as much from digital invoice storage as you anticipated.
An invoice scanning service is a great solution. The administrative aspects of scanning your invoices will be almost completely handled by a professional and accredited scanning bureau. Not only that, but a scanning bureau service like Pearl Scan is much more efficient at these tasks—that’s our business, after all! This frees your employees from administrative tasks so that they can concentrate on your business, upping productivity.
Staying up to date on software and equipment
The information obtained from any document that’s been scanned is only as good as the scanning software used to scan it. Not only is professional software for these purposes quite expensive, but it also is frequently updated and improved upon. That means you have to choose between using the most effective and efficient software, or continually investing more in top of the line software.
When scanning documents is your entire business, however, staying up to date on software is a must. Pearl Scan, for example, offers a multitude of different invoice scanning services. Using cutting edge technology means getting the most from your scanned invoices.
That’s out of reach for many small businesses, or simply not a practical use of capital for larger businesses. But by using scanning services to scan your invoices, you’ll know that every project, large or small, is scanned by the best, using the best software and equipment.
Free your employees from the chore of scanning and perhaps using out of date equipment, and free your company from excess expense by using an invoice scanning service like Pearl Scan.