Data Capture & Form Scanning
Data Capture Services
Our data capture, form scanning, forms capture and manual data entry services are a one-stop-solution for all types of data capture projects and forms processing. There are numerous possible form types available such as:
- Survey forms
- Questionnaire forms
- Application forms
- Enrolment forms
- Feedback forms
- Registration forms
As well as the data type e.g. computer printed or hand written form, we can find the right solution for your specific form scanning and data capture requirements.
Forms Capture Scanning Technology
The form scanning, data capture and recognised data extraction technology uses the combination of OCR (Optical Character Recognition) OMR (Optical Markup Recognition) and ICR (Intelligent Character Recognition) engines which allows us to accurately capture computer typed and to some degree handwritten forms, barcodes and checked box data within a matter of seconds. After the electronic conversion process is completed the scanned data from the form can then be converted to Microsoft Excel, Word, Access or CSV format if you prefer.
The Data Capture Process
The very first step in the form scanning and data capture process is to identify how exactly the form has been filled in. Has it been filled in using a computer, from carbon paper, handwritten or a mixture of all these? We can then ascertain the data-type on the form once we know this information:
- Numeric data
- Alpha-numeric data
- Check boxes and tick boxes
- Multiple choice questions
- True or false questions
- Open questions
- Pre-fix numbers such telephone number with the country and area code
What are the objectives of each form scanning project and its data conversion? Using this initial assessment, we can understand the nature of the form and data type you have which helps us to use the most relevant data processing technology, such as using an automatic processing method or our manual data entry service.
Other Popular Data Capture Form Types
- Personal detail documents
- Multiple choice question sheets
- Feedback cards
- Marketing forms
The Benefits of Electronic Forms Capture
One of the main reason organisations have their forms scanned and the data extracted into an organised database or Excel spreadsheet format is to carry out analysis of the results data they have collected from the forms. This analysis can not be performed easily from stacked paper forms. By conversion of the form data into an electronic format, organisations reduce time, eliminate any backlogs and significantly improve the collected data quality. The electronic data capture process is far quicker and more accurate than the manual conversion or any manual data entry of form data.
Pearl Scan's form scanning bureau, data capture and data entry service allows organisations to focus on their core business and concentrate on the more important aspects, save costs in hiring additional staff and confront the rapid rise of costly hardware and software.
A Complete Data Capture Service for you
Pearl Scan have the large capabilities and resources to handle any type or size of data capture, form scanning, and conversion project whether it is a single project or an on-going data extraction exercise. We can manage your form scanning and form processing projects right from the beginning through to completion. Forms can also be posted direct to your target audience and once this is completed we can setup a P.O Box so the forms are returned directly to us which reduces the scanning and processing time.
If you have any form scanning, data capture, data conversion or data entry projects, please contact us
Tel: 0161 832 7991
E-mail: sales@pearl-scan.co.uk
