Form Scanning and Data Entry Service

Our form scanning, forms data capture and manual data entry services are a one-stop-solution for all types of forms data capture and processing. Depending on the form type e.g. survey form, questionnaire or application form as well as the data type e.g. computer printed or hand written form, we can assess the right solution for your form scanning and data collection requirements.

Scanning Technology

The automatic form scanning, data capture and recognised data extraction technology uses the combination of form OCR, OMR and ICR recognition engines which allows us to accurately capture computer typed, to some degree handwritten forms, barcode, checked boxes and freehand information in a matter of seconds, after the conversion process the recognised form data can then be extracted to Microsoft Excel, Access, txt or CSV format.

The Data Capture Process

The very first step in the form scanning and data capture process is to identify how the form is filled in. Has it been filled in using a computer, typewriter, from carbon paper, handwritten or a mixture of all these? We then ascertain the specific data-type:

  • Numeric data
  • Alpha-numeric data
  • Check boxes
  • Multi choice questions
  • True or false questions
  • Pre-fix numbers such telephone no. with the country and area code

What are the objectives of each form scanning project and its data conversion? Using this initial assessment, we can understand the nature of the form and data-type help us to employ the appropriate processing technology, such as automatic processing or manual data entry.

The Benefits of Form Processing

One of the main reason companies have their forms scanned and the data extracted into an organised database or spreadsheet format is to perform analysis of the data they have collected on the forms. This analysis can not be performed easily if the forms are in paper format. By converting the form's data into an electronic format, organisations reduce time, eliminate backlogs and significantly improve collected data quality. The electronic capture process is far quicker and more accurate than the manual conversion of data from forms. Our form scanning bureau, data capture and data entry service allows organisations to focus on their core business and concentrate on the key rolls of the business, save costs in hiring additional staff and confront the rapid obsolescence of costly hardware and software.

Pearl Scan provide a complete, expert and professional form processing solution with major benefits can be calculated in terms of organisational responsiveness. In other words, better use of people and corporate resources are very likely to play a role in the decision to outsource the form scanning, data entry and data collection services.

A Complete Data Capture Service

We have the capabilities and resources to handle any type or size of form scanning, data capture and conversion project whether it is a single project or on-going data capture. We can manage your form scanning and form processing projects right from the beginning to completion. We can help you to design form templates either in electronic format or in paper format. Forms can be posted direct to your target audience and once completed we can also setup a P.O. Box. to return the forms directly to us to reduce the scanning and processing time.

For further information on Pearl Scan's form processing, data capture and data conversion, please contact us with your details:

Tel: 0161 832 7991
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Contact Us

Nationwide:   0845 225 5923
London:         0207 183 1885
Manchester:   0161 832 7991
Birmingham:  0121 285 1900

Free Trial

Document Scanning Service

We offer a free trial scanning service to our prospective clients to their required format as proof of concept.


Trusted by:

Clients Pearl Scan

Why choose us

  • Multiple ISO Certifications
  • Commited to Investors in People
  • ICO Registered (data protection)
  • Records Management Society Member
  • Approved Supplier for many private & public organisations
  • 11 years combined experience

Visit Us

Office 406,
10 Great Russell Street,
London, WC1B 3BQ

41 Carnarvon Street,
Greater Manchester
Manchester, M3 1EZ

Call Us

Nationwide:    0845 225 5923

London:         0207 183 1885

Manchester:   0161 832 7991

Birmingham:  0121 285 1900

Request a Quote


Opening hours:
Monday to Friday
9 am. to 5:30 pm.