Document Scanning Services - Improving Your Files
Pearl Scan specialises in providing complete document scanning and document imaging services as well as document management software and systems.
Document scanning and document imaging services are just a couple of Pearl Scan's speciality scanning services. We cover all sizes and volumes according to your specific requirements. Regular document scanning tasks include: scanning files to TIFF, PDF, Text-Searchable PDF format, JPEG or document scanning and document conversion to a text editable format such as OCR conversion to Microsoft Word or Excel.
In 2010, Pearl Scan Solutions scanned more paper-based files than ever. In 2011, we have invested heavily in making our document scanning services even better with investment in the latest technology. When it comes to getting your documents scanned, we have many years of experience working with all types of businesses. From Central and local Government and public sectors to private organisations and large blue chip companies.
Paper Services: Which do we scan?
- Client/Project Files
- Completed Forms
- Books & brochures
- POD's (Proof of Delivery receipts)
- Medical Records
- Account Documents
- Training Manuals/ Reports
- OCR Scanning
- Legal Docs (E-Bible)
- Microfiche Scanning
- Microfilm Scanning
Pearl Scan's document scanning bureau can provide you with the best way to digitise your drawings at good quality and at an affordable cost.
Prior to any process of scanning documents, they must be prepared. Wherever necessary, this process includes de-stapling, un-binding, removing any creases/folds and plastic wallets etc. This is all done with the greatest of care and respect for your files.
We use a range of high-speed, state-of-the-art scanners to ensure the image and final quality of the scanned documents are of the highest possible standard. Our scanning services also includes image processing, in which image cropping, de-skewing and image enhancements can be applied to any poor quality or old files.
Output of Scanned Formats
Documents can be scanned into various formats. Depending on your requirements, we can advise you on the most suitable solution for your needs. The industry standard regular electronic file formats include:
- TIFF Format (widely used for electronic archiving, compatible and supported by Microsoft Windows). TIFF is a high quality image file that is significantly better than JPEG but naturally has a larger size.
- PDF (Adobe Acrobat) suitable for viewing/sharing/distribution/security/online access and electronic archiving. Virtually all computers now have a PDF reader. It is also a very synamic format that can also be very small in file size.
- Text Searchable PDF (recommended for quick search by the keyword in the document). Using a format like Text Searchable PDF can be extremely useful and literally cut hours out of an organisations day.
- Microsoft Office formats such as Word and Excel. A lot of PC users have Word and Excel and it is mainly a matter of preference to how your company works.
- JPEG (suitable for colour pictures scanning/distribution). A good quality image format that's also relatively small in file size. This is usually the highest quality format you'll need.
- Top Quality, Easy to Use Search Software
Top Quality, Easy to Use Search Software
We also supply our FREE Document Retrieval Software as part of our scanning bureau services to our clients. It is provided on CD or DVD so all you need to access your documents is a PC.
Our document retrieval software helps you search through thousands, even millions of files and instantly find the required document in seconds. We have made sure that our search software is user friendly and above all no training or any installation is actually required. Once the disk is inserted into your PC, a small search window will appear on your screen, all you need to do is simply type in the file name. Within moments the file will be displayed on your screen. This is yet another advantage to using scanning services with Pearl Scan.
Lightening The Load - The Advantages of Going Digital
There are many advantages to using a document scanning service. There are the more obvious reasons, like that it will make your office more efficient plus you'll be able to find what you need quickly. But there are other benefits that you may not have thought of such as a potential boost in morale as a previously tedious task will become a much quicker and far more stimulating task. This will lead to a rise in production and a happy and productive staff is only a positive thing.
Because production is up you will also see more important tasks being completed in less time meaning that you will be able to get more done, whereas before it seemed to take a lifetime. There is also a cost benefit, of course, because less employee hours are spent searching through files.
There is also the benefit of space which, in any size of office, is always a positive thing. If you wish, you can dispose of your old documents now that you have digital versions on your systems, leaving much more space within the working environment.
Quality control is our first priority, all our documents are scanned to our externally audited ISO 9001 Quality Assurance procedures. We also follow the BS DISC PD008 recommendation for the legal admissibility of scanned information from files and documents. This means that we're the best possible option for your document scanning needs.
Everyone who works at Pearl Scan has been professionally trained and works daily to ensure that the greatest care is taken with your important files during the document scanning process.
For further information on Pearl Scan's document scanning, document conversion and document management solutions, please contact us here:
Tel: 0161 832 7991