Case Studies - Manchester

Case studies by region - Manchester

Pearl Scan Solutions have completed countless projects in and around the Manchester area. Here are some examples of the type of work we have completed to help organisations in Manchester, Bolton, Bury and Cheshire with their document management.

Scanning services Manchester

Document scanning for Fire Safety Company

Pearl Scan has completed a large document scanning project for a well known fire safety company based in Manchester who had a large backlog of project documents which they needed to digitise so they could manage their files more efficiently. This involved:

Scanning and archiving of fire safety files
Scanning of project files such as Asda, Morrisons and Tesco
Scanning of purchase invoices to make them text searchable
Electronic archiving of financial documents

Microfilm and Microfiche conversion for Manchester Metropolitan University

We have completed numerous projects for Manchester University over the years helping them electronically archive thousands of internal documents. Many student files and records were kept on reels and films which made any document difficult to locate. We converted thousands of records into digital format which they could keep on a network and search through easily without going through any films and fiches. These records consisted of files such as:

Student files
Student personal records
HR Records
Historical University archives

OCR Conversion for Manchester city centre based Criminal Law Solicitor

A city based Criminal Law Solicitors wanted their case files to be available electronically so they could manage them more easily. By using OCR conversion each document becomes text searchable and editable using popular programs such as Microsoft Word. Having these available on their internal network meant the day to day use of case files became much more convenient. Many highly confidential documents were scanned in this process including files such as:

Witness statements
Indictments
Bills
Correspondences
Exhibits

These documents were converted to editable Microsoft Word formats and information inside each document could be found using a search engine for convenience.

Document Management system solutions for Claims Management Company

A claims management company came to us with a paper intensive process they wanted to change. We offered them an all in one document management solution which involved having their documents scanned and indexed into an easy to use system with menus and purpose built navigation keeping all documents in one place. Documents can now be distributed between departments, authorised and returned improving the overall workflow while reducing paper. Files to be indexed included:

Claims management files
Client files
Financial records
Application forms

Large scale drawing scanning for Civil Engineering company

We have completed large projects for many engineering and architectural companies around the Manchester area. One Civil engineering company in particular required scanning of a large scale of planning documents with sizes up to A0, this requires specifically tailored large format scanners. Storing these documents was proving tricky especially due to their size. Once converted into electronic format it made managing these documents much easier.

Engineering drawings from A3 to A0
Site plans
Architectural drawings

Once the documents were scanned and digitised they could be backed up and kept in different locations while enabling the originals to be disposed of. Companies have saved countless hours and costs by dealing with all their documentation on computers electronically rather than in filing cabinets.

Archive scanning for High school in Manchester

Pearl Scan have recently completed the scanning of hundreds of student records from a high school who required quick and easy access to individual student records which contained both personal and academic information. Having these available electronically mean that relevant staff could access student records across multiple sites.